If you frequently write business emails, you’ve probably used the phrase “please be informed.” While it’s grammatically correct and widely recognized, it can sound stiff, outdated, or overly formal in modern professional communication.
That’s why many professionals search for polite ways to say please be informed that sound more natural while maintaining professionalism. Whether you’re writing to a client, manager, coworker, or customer, choosing the right wording improves clarity, builds stronger relationships, and follows modern email etiquette.
In this guide, you’ll discover the best professional alternatives to “please be informed,” when to use them, real-world email examples, common mistakes to avoid, and practical tips for effective workplace communication.
What Does “Please Be Informed” Mean?
The phrase “please be informed” politely tells someone that important information follows.
Literal Meaning
It means:
“Please know the following information.”
Tone
- Formal
- Professional
- Neutral
- Slightly authoritative
Purpose
People use this phrase to:
- Share updates
- Announce changes
- Explain policies
- Provide important information
- Notify recipients about decisions
Emotional Context
Although respectful, it can sometimes sound:
- Impersonal
- Robotic
- Old-fashioned
- Too formal for everyday emails
Modern business writing often favors warmer alternatives.
Examples
- Please be informed that our office will remain closed on Monday.
- Please be informed that your application has been approved.
- Please be informed that the meeting has been rescheduled.
When Is “Please Be Informed” Appropriate?
Although many alternatives exist, the phrase still works in certain situations.
Emails
Suitable for:
- Official announcements
- HR notices
- Policy updates
- Legal communication
Example:
Please be informed that the new attendance policy takes effect next month.
Workplace Communication
Useful when notifying employees about:
- Deadlines
- Schedule changes
- Office closures
- Internal procedures
Client Communication
Appropriate when sharing:
- Service updates
- Contract information
- Billing changes
- Delivery notifications
Networking
Less common.
Networking emails usually benefit from warmer language like:
I’d like to let you know…
or
Just a quick update…
Customer Service
Effective when informing customers about:
- Order status
- Shipping delays
- Maintenance
- Account updates
28 Polite Ways to Say “Please Be Informed”
Professional Alternatives
1. Please note
Tone: Professional
Best use: General business emails
Example:
Please note that our office hours have changed.
2. Kindly note
Tone: Polite
Best use: Formal notices
Example:
Kindly note that payments are due by Friday.
3. We’d like to inform you
Tone: Friendly professional
Best use: Customer communication
Example:
We’d like to inform you that your request has been approved.
4. I would like to let you know
Tone: Warm
Best use: Everyday workplace emails
Example:
I’d like to let you know that the report has been finalized.
5. Please be advised
Tone: Formal
Best use: Legal or policy updates
Example:
Please be advised that parking regulations have changed.
6. This is to inform you
Tone: Formal
Best use: Official announcements
Example:
This is to inform you that your interview is confirmed.
Formal Alternatives
7. We wish to inform you
Tone: Highly formal
Best use: Corporate communication
Example:
We wish to inform you that your proposal has been accepted.
8. Kindly be advised
Tone: Formal
Best use: Notices
Example:
Kindly be advised that maintenance begins tomorrow.
9. It has come to our attention
Tone: Professional
Best use: Sensitive issues
Example:
It has come to our attention that there was a billing error.
10. We are pleased to inform you
Tone: Positive
Best use: Good news
Example:
We are pleased to inform you that you’ve been selected.
11. We regret to inform you
Tone: Respectful
Best use: Delivering bad news
Example:
We regret to inform you that your application was unsuccessful.
12. For your information
Tone: Neutral
Best use: Sharing updates
Example:
For your information, the meeting agenda is attached.
Friendly Alternatives
13. Just a quick update
Tone: Friendly
Example:
Just a quick update—the project is progressing well.
14. I wanted to let you know
Tone: Conversational
Example:
I wanted to let you know that we’ve completed testing.
15. Here’s an update
Tone: Casual professional
Example:
Here’s an update on your order.
16. Just so you know
Tone: Casual
Example:
Just so you know, the meeting starts at 2 PM.
17. Happy to let you know
Tone: Warm
Example:
Happy to let you know your request has been approved.
18. I’d like to share
Tone: Friendly
Example:
I’d like to share some exciting news.
Email-Friendly Alternatives
19. Please keep in mind
Tone: Professional
Example:
Please keep in mind that deadlines are firm.
20. Please remember
Tone: Helpful
Example:
Please remember to submit your timesheet.
21. We wanted to update you
Tone: Friendly
Example:
We wanted to update you regarding your shipment.
22. I’d like to provide an update
Tone: Professional
Example:
I’d like to provide an update on the project timeline.
23. Here are the latest details
Tone: Informative
Example:
Here are the latest details regarding your application.
Workplace Alternatives
24. As a reminder
Tone: Professional
Example:
As a reminder, tomorrow’s meeting begins at 9 AM.
25. This serves as a reminder
Tone: Formal
Example:
This serves as a reminder to complete compliance training.
26. Please take note
Tone: Professional
Example:
Please take note of the revised schedule.
27. We’d like to share an important update
Tone: Friendly professional
Example:
We’d like to share an important update about our services.
28. Please review the following information
Tone: Direct
Example:
Please review the following information before proceeding.
Quick Comparison Table
| Alternative | Tone | Best Use |
|---|---|---|
| Please note | Professional | Everyday emails |
| Kindly note | Formal | Official notices |
| We’d like to inform you | Friendly | Clients |
| Please be advised | Formal | Policies |
| This is to inform you | Formal | Announcements |
| Here’s an update | Friendly | Team emails |
| I wanted to let you know | Warm | Colleagues |
| As a reminder | Professional | Internal communication |
| Please review the following information | Direct | Instructions |
| We wanted to update you | Friendly | Customers |
Email Examples
Client
Hello Sarah,
I’d like to let you know that your project has entered the final review stage.
Manager
Hello Mark,
Please note that the quarterly report has been submitted.
Colleague
Hi Emma,
Just a quick update—the presentation is ready for review.
Customer
Dear Customer,
We’re pleased to inform you that your order has shipped.
Networking
Hello David,
I wanted to let you know about an upcoming networking event you may find valuable.
Meeting Follow-Up
Hello Team,
Here’s an update from today’s meeting along with the action items.
Common Mistakes
1. Overusing “Please Be Informed”
Repeating the same phrase makes emails sound robotic.
Better:
Alternate between:
- Please note
- Here’s an update
- I’d like to let you know
2. Using the Wrong Tone
Avoid overly formal language for casual conversations.
Instead of:
Please be informed…
Use:
Just a quick update…
3. Being Too Casual
When writing clients or executives, avoid:
- FYI
- Just so you know
Choose:
- Please note
- We’d like to inform you
4. Long, Complicated Sentences
Keep updates short and clear.
5. Forgetting Email Etiquette
Always include:
- Greeting
- Clear message
- Closing
- Professional signature
Related Phrases
| Phrase | Meaning | Example |
|---|---|---|
| Please note | Draw attention | Please note the deadline. |
| Kindly note | Polite reminder | Kindly note the schedule. |
| For your information | Share facts | For your information, payment was received. |
| Please remember | Reminder | Please remember tomorrow’s meeting. |
| As a reminder | Gentle reminder | As a reminder, invoices are due Friday. |
| We’d like to update you | Share news | We’d like to update you on progress. |
| Here’s an update | Progress report | Here’s an update on the project. |
| Please review | Request reading | Please review the attached file. |
| We’d like to share | Share information | We’d like to share exciting news. |
| Kindly be advised | Formal notice | Kindly be advised of policy changes. |
| This is to notify you | Official notification | This is to notify you of approval. |
| Please take note | Highlight information | Please take note of the revisions. |
| Be aware that | Caution | Be aware that delays are possible. |
| We’d like to inform you | Formal update | We’d like to inform you of the changes. |
| Please keep in mind | Gentle reminder | Please keep in mind the submission date. |
Phrase Comparison
| Phrase | Tone | Formality | Best Use |
|---|---|---|---|
| Please be informed | Neutral | High | Official notices |
| Please note | Professional | Medium | Business emails |
| Kindly note | Polite | High | Formal communication |
| I’d like to let you know | Warm | Medium | Colleagues |
| Here’s an update | Friendly | Low | Team communication |
| Please be advised | Formal | High | Legal and policy notices |
| We wanted to update you | Friendly | Medium | Customer service |
Cultural Usage
US English
American workplaces generally prefer:
- Please note
- I’d like to let you know
- Here’s an update
These sound approachable and modern.
UK English
British business communication often includes:
- Kindly note
- Please be advised
- We wish to inform you
These expressions align with traditional business etiquette.
Corporate Communication
Formal announcements and policy updates may still use please be informed, especially in HR, legal, or compliance contexts.
Customer Service
Customer-facing messages often benefit from warmer alternatives such as We’d like to inform you or We wanted to update you, which sound more personal.
Networking
Networking emails should prioritize conversational language like I wanted to let you know or I’d like to share to build rapport.
Frequently Asked Questions (FAQs)
1. Is “please be informed” professional?
Yes. It is professional but may sound overly formal in modern business communication.
2. What is the best professional way to say “please be informed”?
Please note is one of the most natural and widely accepted alternatives.
3. What is a formal alternative to “please be informed”?
Options include Please be advised, We wish to inform you, and This is to inform you.
4. Is “please be informed” outdated?
Not entirely, but many organizations now prefer friendlier, clearer language.
5. Can I use it in emails to clients?
Yes, especially for official notices. However, We’d like to inform you often sounds warmer.
6. Is “please note” more polite?
Yes. It is concise, natural, and suitable for most professional emails.
7. What is the best synonym for “please be informed” in customer service?
We’d like to inform you or We wanted to update you.
8. Should I use “kindly be informed”?
No. Native English speakers rarely use kindly be informed. Use Please note or Kindly note instead.
9. What is the best workplace alternative?
Please note, As a reminder, and I’d like to provide an update work well in internal communication.
10. How can I sound less formal without losing professionalism?
Use phrases such as I’d like to let you know, Here’s an update, or We wanted to update you. They maintain professionalism while sounding more approachable.
Conclusion
Clear communication is one of the most valuable skills in today’s workplace, and choosing the right wording can make your emails more effective and engaging. While “please be informed” remains appropriate for official notices, it often sounds formal compared with modern business language. In many situations, alternatives such as “Please note,” “I’d like to let you know,” “We’d like to inform you,” and “Here’s an update” create a friendlier, more natural tone without sacrificing professionalism. Match your wording to your audience, the purpose of your message, and the level of formality required. Doing so will improve your professional communication, strengthen workplace relationships, and help your emails sound confident, courteous, and easy to understand.
