When you need to schedule a meeting, interview, call, or appointment, you may write, “My availability is as follows.” While this phrase is correct and professional, using the same wording repeatedly can make your emails sound stiff or repetitive.
There are many better professional ways to say “my availability is as follows” depending on your audience and situation. You can choose a formal phrase for clients, a friendly option for colleagues, or a concise alternative for a quick business email.
This guide covers 28 professional, formal, polite, and email-ready alternatives, complete with tones, best-use cases, and practical examples. You will also learn how to use these expressions in workplace communication, client emails, networking messages, and customer service.
Table of Contents
- What Does “My Availability Is as Follows” Mean?
- When to Use the Phrase Professionally
- 28 Professional Ways to Say “My Availability Is as Follows”
- Quick Comparison Table
- Email Examples
- Common Mistakes to Avoid
- Related Phrases and Expressions
- Phrase Comparison: Which Option Should You Choose?
- Cultural Usage in Professional Communication
- Frequently Asked Questions
- Final Summary
- Meta Title and Meta Description
What Does “My Availability Is as Follows” Mean?
“My availability is as follows” means:
Here are the dates and times when I am available.
People use this phrase before listing suitable times for a meeting, phone call, interview, appointment, or other activity.
Literal Meaning
- My availability = the times when I am free.
- Is as follows = will be listed below.
For example:
My availability is as follows:
Monday: 10:00 AM–12:00 PM
Tuesday: 2:00 PM–4:00 PM
Thursday: 9:00 AM–11:00 AM
Tone
The phrase sounds:
- Professional
- Neutral
- Clear
- Slightly formal
It works well in business emails and workplace communication. However, “as follows” can sound somewhat traditional. In modern professional communication, many people prefer simpler phrases such as “I’m available at the following times” or “Here are a few times that work for me.”
Purpose
The main purpose is to help another person choose a convenient time.
You may use it when:
- Scheduling a meeting
- Replying to an interview request
- Coordinating with a client
- Setting up a phone call
- Planning a team discussion
- Arranging an appointment
Emotional Context
This phrase creates a helpful and organized impression. It shows that you are making scheduling easier for the other person.
For example:
Thank you for reaching out. My availability is as follows for next week.
A warmer version would be:
Thank you for reaching out. I’d be happy to connect. Here are a few times that work for me next week.
The second example sounds more natural and conversational while remaining professional.
When Is “My Availability Is as Follows” Appropriate?
In Emails
This phrase works well when you need to provide several available time slots.
Example:
Thank you for your message. My availability is as follows for next week.
You can then add your dates and times.
For shorter emails, try:
I’m available at the following times.
In the Workplace
Use it when communicating with:
- Managers
- Team members
- HR representatives
- Recruiters
- Project stakeholders
Example:
For the project discussion, my availability is as follows: Tuesday afternoon or Wednesday morning.
With Clients
A client may appreciate a polished but friendly tone.
Example:
I’d be happy to schedule a call. Please find my available times below.
This sounds professional without feeling overly formal.
In Networking
Networking messages usually benefit from warmer language.
Instead of:
My availability is as follows.
Try:
I’d love to connect. Here are a few times that work well for me.
This creates a more friendly and personal tone.
In Customer Service
Clear scheduling language is especially important when helping customers.
Example:
Thank you for your flexibility. I’m available to assist you during the following time slots.
Always make the next step clear.
28 Professional Ways to Say “My Availability Is as Follows”
Professional Alternatives
1. I’m Available at the Following Times
Tone: Professional and direct
Best use: Business emails and meetings
Example:
I’m available at the following times next week: Tuesday at 10:00 AM, Wednesday at 2:00 PM, or Friday at 11:00 AM.
This is one of the best and most natural alternatives.
2. My Available Times Are Listed Below
Tone: Professional and organized
Best use: Formal email communication
Example:
My available times are listed below for your consideration.
3. Please See My Availability Below
Tone: Polite and concise
Best use: Busy workplace emails
Example:
Please see my availability below and let me know which option works best for you.
4. Here Are the Times That Work for Me
Tone: Natural and professional
Best use: Colleagues and clients
Example:
Here are the times that work for me this week.
This is less formal than the original phrase and sounds more conversational.
5. I’m Free During the Following Time Slots
Tone: Professional and straightforward
Best use: Internal communication
Example:
I’m free during the following time slots: Monday afternoon and Thursday morning.
6. I Have Availability at the Following Times
Tone: Professional and polished
Best use: Clients and appointments
Example:
I have availability at the following times next week.
This phrase works particularly well for consultants and service professionals.
Formal Alternatives
7. Please Find My Availability Below
Tone: Formal and professional
Best use: Clients, recruiters, and senior professionals
Example:
Please find my availability below for the proposed meeting.
8. I Would Be Available During the Following Times
Tone: Formal and polite
Best use: Important business communication
Example:
I would be available during the following times next week.
9. The Following Times Would Be Convenient for Me
Tone: Polished and diplomatic
Best use: Senior-level communication
Example:
The following times would be convenient for me. Please let me know if any of them suit your schedule.
10. I Can Accommodate a Meeting During the Following Hours
Tone: Formal and accommodating
Best use: Clients and professional services
Example:
I can accommodate a meeting during the following hours on Thursday.
11. My Schedule Is Open During the Following Periods
Tone: Formal and structured
Best use: Corporate communication
Example:
My schedule is open during the following periods next week.
12. I Am Able to Meet at the Following Times
Tone: Formal and clear
Best use: Interviews and client meetings
Example:
I am able to meet at the following times: Tuesday morning or Friday afternoon.
Friendly Alternatives
13. Here Are a Few Times That Work for Me
Tone: Friendly and professional
Best use: Colleagues and networking
Example:
Here are a few times that work for me. I hope one of them fits your schedule as well.
14. I’m Happy to Meet at Any of These Times
Tone: Warm and flexible
Best use: Friendly business communication
Example:
I’m happy to meet at any of these times next week.
15. These Times Work Best for Me
Tone: Friendly and concise
Best use: Everyday workplace communication
Example:
These times work best for me, but I’m happy to adjust if needed.
16. I’m Free at the Following Times
Tone: Casual but professional
Best use: Coworkers and familiar contacts
Example:
I’m free at the following times this week.
17. Here’s When I’m Available
Tone: Friendly and natural
Best use: Quick emails and messages
Example:
Here’s when I’m available next week.
This is a simple synonym for “my availability is as follows” in everyday communication.
18. I Can Make Time During These Slots
Tone: Helpful and flexible
Best use: Team scheduling
Example:
I can make time during these slots if any of them work for the team.
Email-Ready Alternatives
19. Please Let Me Know Which Time Works Best
Tone: Professional and cooperative
Best use: Ending a scheduling email
Example:
Please let me know which time works best, and I’ll send a calendar invitation.
20. Below Are a Few Options for My Availability
Tone: Clear and polished
Best use: Client and business emails
Example:
Below are a few options for my availability next week.
21. I’ve Listed Some Available Times Below
Tone: Professional and helpful
Best use: Meetings and appointments
Example:
I’ve listed some available times below for your convenience.
22. The Following Time Slots Are Open on My Calendar
Tone: Professional and modern
Best use: Corporate scheduling
Example:
The following time slots are open on my calendar next week.
23. Please Choose From the Following Available Times
Tone: Direct and professional
Best use: Client scheduling
Example:
Please choose from the following available times, and I’ll confirm the meeting.
24. I’ve Shared My Available Times Below
Tone: Clear and neutral
Best use: Follow-up emails
Example:
I’ve shared my available times below. Please feel free to select the option that suits you best.
Workplace Alternatives
25. I Can Join During Any of These Times
Tone: Collaborative and professional
Best use: Team meetings
Example:
I can join during any of these times, depending on what works best for everyone.
26. My Calendar Is Open During These Times
Tone: Modern and workplace-friendly
Best use: Internal communication
Example:
My calendar is open during these times next week.
27. These Are the Windows I Currently Have Available
Tone: Professional and flexible
Best use: Busy schedules
Example:
These are the windows I currently have available for a quick discussion.
28. I Have the Following Openings
Tone: Professional and concise
Best use: Appointments and client services
Example:
I have the following openings this week: Wednesday at 1:00 PM or Thursday at 3:00 PM.
Quick Comparison Table
| Alternative | Tone | Best Use |
|---|---|---|
| I’m available at the following times | Professional | General business emails |
| Please see my availability below | Concise | Workplace emails |
| Here are the times that work for me | Natural | Clients and colleagues |
| Please find my availability below | Formal | Recruiters and clients |
| The following times would be convenient for me | Formal | Senior-level communication |
| I am able to meet at the following times | Formal | Interviews |
| Here are a few times that work for me | Friendly | Networking |
| These times work best for me | Friendly | Coworkers |
| Here’s when I’m available | Casual-professional | Quick messages |
| I’ve listed some available times below | Polished | Email scheduling |
| The following time slots are open on my calendar | Professional | Corporate meetings |
| My calendar is open during these times | Modern | Internal teams |
| I have the following openings | Concise | Appointments |
Professional Email Examples
1. Client Email
Hi Sarah,
Thank you for your interest in discussing the project. I’d be happy to schedule a call. I’m available at the following times next week:
- Tuesday: 10:00 AM–12:00 PM
- Wednesday: 2:00 PM–4:00 PM
- Friday: 9:00 AM–11:00 AM
Please let me know which option works best for you.
Best regards,
[Your Name]
2. Email to Your Manager
Hi [Manager’s Name],
I’m available to discuss the project update at the following times this week. Please let me know which time you prefer.
Thank you,
[Your Name]
3. Email to a Colleague
Hi Alex,
Here are a few times that work for me for our meeting: Tuesday afternoon, Wednesday morning, or Thursday after 2:00 PM.
Let me know what works best for you.
Thanks!
4. Customer Email
Hello,
Thank you for your message. I have availability at the following times and would be happy to assist you. Please choose the option that is most convenient for you.
Kind regards,
[Your Name]
5. Networking Email
Hi James,
It was great connecting with you. I’d love to continue our conversation. Here are a few times that work for me next week.
Please let me know if any of these fit your schedule.
Best,
[Your Name]
6. Meeting Follow-Up Email
Hi Team,
Thanks for the productive discussion today. For our follow-up meeting, my calendar is open during the following times next week.
Please let me know which option works best for everyone.
Best,
[Your Name]
Common Mistakes to Avoid
1. Overusing the Same Phrase
Avoid writing “My availability is as follows” in every scheduling email.
Use variety to make your professional communication sound more natural.
Instead of repeating:
My availability is as follows.
Try:
Here are a few times that work for me.
Or:
I’m available at the following times.
2. Using a Tone That Is Too Formal
“Please find my availability below” may sound appropriate in a formal client email but slightly stiff when messaging a close colleague.
Match the phrase to your relationship.
Too formal for a casual coworker:
I would be available during the following periods.
More natural:
I’m free at these times.
3. Being Too Casual With Important Clients
Avoid phrases like:
Whenever, I guess.
I’m pretty much free.
Hit me up anytime.
These expressions may create confusion or sound unprofessional in formal business communication.
4. Giving Unclear Time Information
Always include:
- The day
- The date when necessary
- The time
- Your time zone when relevant
Instead of:
I’m free Tuesday.
Write:
I’m available Tuesday, March 10, from 2:00 PM to 4:00 PM PKT.
Clear details improve email etiquette and prevent scheduling mistakes.
5. Forgetting to Ask for the Next Step
After sharing your availability, tell the recipient what to do.
For example:
Please let me know which option works best for you.
Or:
Feel free to suggest another time if none of these options are convenient.
This makes your message more useful and complete.
18 Related Phrases to Use in Scheduling
These expressions can help you discuss availability without repeating the same wording.
1. What Time Works Best for You?
Meaning: Ask someone to suggest a suitable time.
Example:
What time works best for you next week?
2. Please Let Me Know What Works for Your Schedule
Meaning: Ask the recipient to choose a convenient time.
Example:
Please let me know what works for your schedule.
3. I’m Flexible With Timing
Meaning: You can adjust your schedule.
Example:
I’m flexible with timing, so feel free to suggest another option.
4. I Can Adjust My Schedule
Meaning: You are willing to accommodate another person.
Example:
I can adjust my schedule if another time works better.
5. Would Any of These Times Work for You?
Meaning: Ask the recipient to choose from your options.
Example:
Would any of these times work for you?
6. Please Feel Free to Suggest Another Time
Meaning: Give the recipient flexibility.
Example:
If these times do not work, please feel free to suggest another time.
7. I’m Available for a Call
Meaning: State that you can speak by phone or video.
Example:
I’m available for a call on Thursday afternoon.
8. Let’s Find a Time That Works for Both of Us
Meaning: Suggest collaborative scheduling.
Example:
Let’s find a time that works for both of us.
9. When Would Be Convenient for You?
Meaning: Politely ask for another person’s availability.
Example:
When would be convenient for you to meet?
10. I Have Some Flexibility Next Week
Meaning: Explain that you can adjust your schedule.
Example:
I have some flexibility next week and would be happy to coordinate.
11. My Schedule Is Fairly Open
Meaning: You have several available times.
Example:
My schedule is fairly open on Thursday and Friday.
12. I Can Make Myself Available
Meaning: Show willingness to arrange time.
Example:
I can make myself available on Wednesday afternoon.
13. I Have Time Set Aside
Meaning: You reserved time for something.
Example:
I have time set aside for our discussion on Friday morning.
14. Let Me Know Your Preferred Time
Meaning: Ask the recipient to choose.
Example:
Let me know your preferred time, and I’ll do my best to accommodate it.
15. Please Send Over a Few Time Options
Meaning: Ask someone else to provide available times.
Example:
Please send over a few time options that work for you.
16. I’m Open to Other Times
Meaning: You may accept alternatives.
Example:
I’m open to other times if these options do not work for you.
17. I Can Work Around Your Schedule
Meaning: Show strong flexibility.
Example:
If necessary, I can work around your schedule.
18. Let’s Coordinate a Convenient Time
Meaning: Suggest finding a mutually suitable time.
Example:
Let’s coordinate a convenient time for the meeting.
Phrase Comparison: “My Availability Is as Follows” vs. Alternatives
| Phrase | Tone | Formality | Best Use |
|---|---|---|---|
| My availability is as follows | Neutral | Medium-high | Traditional business emails |
| I’m available at the following times | Professional | Medium | Most situations |
| Please see my availability below | Professional | Medium | Concise emails |
| Please find my availability below | Formal | High | Clients and recruiters |
| Here are a few times that work for me | Friendly | Low-medium | Colleagues and networking |
| Here’s when I’m available | Casual-professional | Low | Familiar contacts |
| The following times would be convenient for me | Formal | High | Senior professionals |
| My calendar is open during these times | Modern | Medium | Workplace communication |
| I have the following openings | Professional | Medium | Appointments and clients |
Which Is the Best Choice?
For most situations, use:
I’m available at the following times.
It is clear, professional, natural, and suitable for almost any business setting.
For a formal alternative, use:
Please find my availability below.
For a friendlier alternative, use:
Here are a few times that work for me.
Cultural Usage in Professional Communication
US English
In American business English, people often prefer direct and conversational wording.
Common choices include:
- I’m available at the following times.
- Here are a few times that work for me.
- Please see my availability below.
These phrases sound efficient and professional.
UK English
British professionals also use these expressions, although more polite and indirect wording may appear in formal communication.
For example:
I would be available at the following times.
Or:
The following times would be convenient for me.
Both sound polite and appropriate.
Corporate Communication
Corporate emails often value:
- Clarity
- Brevity
- Specific dates
- Clear next steps
A strong example is:
Please see my availability below and let me know which time works best for you.
This combines availability and action in one sentence.
Customer Service
Customer communication should sound helpful and easy to understand.
Try:
I have availability at the following times and would be happy to assist you.
Or:
Please choose the time that is most convenient for you.
Avoid complicated or overly formal language when simple wording works better.
Networking
Networking requires warmth as well as professionalism.
Instead of:
My availability is as follows.
Consider:
I’d love to connect. Here are a few times that work for me.
This sounds approachable and encourages a positive response.
Frequently Asked Questions
1. What is a professional way to say “my availability is as follows”?
The best professional option is:
I’m available at the following times.
It sounds clear, natural, and professional in most business situations.
2. Is “my availability is as follows” correct?
Yes. “My availability is as follows” is grammatically correct and appropriate for professional communication. However, it can sound slightly formal or traditional.
3. What is a formal alternative to “my availability is as follows”?
A strong formal alternative is:
Please find my availability below.
You can also say:
I would be available during the following times.
4. How do you say your availability professionally in an email?
You can write:
I’m available at the following times next week. Please let me know which option works best for you.
This is clear and follows good business email etiquette.
5. Is “please see my availability below” professional?
Yes. “Please see my availability below” is professional, concise, and suitable for most workplace and business emails.
6. What is the friendliest way to share your availability?
Try:
Here are a few times that work for me.
This sounds warm, natural, and professional.
7. Should I say “free” or “available” in a professional email?
Both are correct. However, “available” sounds slightly more professional.
For example:
I’m available Tuesday afternoon.
This often sounds more polished than:
I’m free Tuesday afternoon.
Use “free” with colleagues or people you know well.
8. How should I list availability in a business email?
Use a clear format:
Tuesday, 10:00 AM–12:00 PM
Wednesday, 2:00 PM–4:00 PM
Friday, 9:00 AM–11:00 AM
Then add:
Please let me know which time works best for you.
9. Should I include my time zone when sharing availability?
Yes, especially when the recipient works in another city or country.
For example:
I’m available from 2:00 PM to 4:00 PM EST.
Including the time zone prevents confusion and improves professional communication.
10. What should I say if none of my proposed times work?
You can write:
If none of these times are convenient, please feel free to suggest an alternative.
This sounds flexible, polite, and professional.
Final Summary
The phrase “my availability is as follows” remains correct and professional, but you have many natural alternatives. For most business emails, “I’m available at the following times” offers the best balance of clarity and professionalism. For formal situations, choose “Please find my availability below” or “The following times would be convenient for me.” For colleagues and networking, “Here are a few times that work for me” sounds warmer and more natural. The best choice depends on your relationship, workplace culture, and level of formality. Always provide clear dates and times, include the time zone when needed, and end with a simple next step.
