In professional communication, the phrase “I will keep you posted” is a common way to assure someone that you’ll provide updates as new information becomes available. While it’s friendly and widely understood, it may not always be the best choice in formal emails, business correspondence, or client communication.
Many professionals look for a professional way to say “I will keep you posted” because they want to sound more polished, respectful, or suitable for different workplace situations. Whether you’re writing to a manager, client, colleague, or business partner, choosing the right wording can improve your message and demonstrate strong professional communication and proper email etiquette.
This guide explores the meaning of the phrase, when to use it, and the best professional, formal, friendly, and email-ready alternatives. You’ll also find practical examples that you can use immediately in workplace communication.
What Does “I Will Keep You Posted” Mean?
The phrase “I will keep you posted” means that you will continue to provide updates whenever there is new information or progress.
It reassures the other person that they won’t be left wondering about the status of a project, request, or decision.
Literal Meaning
The word posted originally referred to displaying notices publicly so everyone stayed informed. Today, it simply means to keep someone informed about new developments.
Tone
“I will keep you posted” is generally:
- Friendly
- Professional but conversational
- Supportive
- Reassuring
- Informal to semi-formal
Although acceptable in many workplaces, some industries prefer more formal wording, especially when communicating with executives, clients, government agencies, or legal professionals.
Purpose
People use this phrase to:
- Promise future updates
- Build trust
- Reduce uncertainty
- Maintain communication
- Show accountability
Emotional Context
Using this phrase often conveys:
- Reliability
- Transparency
- Cooperation
- Professional courtesy
- Commitment
It lets the recipient know that you haven’t forgotten about the matter and will communicate as soon as there is something worth sharing.
Examples
- I’ll keep you posted on the hiring process.
- I’ll keep you posted once the documents are approved.
- We’ll keep you posted regarding the shipment.
- I’ll keep you posted if anything changes.
- I’ll keep you posted after tomorrow’s meeting.
When Is It Appropriate to Use “I Will Keep You Posted”?
The phrase works well in many business settings, but understanding the audience helps you choose the most appropriate wording.
In Emails
It’s perfectly acceptable for everyday business emails between coworkers.
Example
Thank you for your patience. I’ll keep you posted as soon as we receive confirmation from the supplier.
For highly formal emails, consider alternatives like:
- I will keep you informed.
- I will provide updates as they become available.
- I will update you accordingly.
In the Workplace
Managers and team members often use the phrase during ongoing projects.
Examples include:
- project updates
- recruitment
- scheduling
- approvals
- software development
- marketing campaigns
Example
We’re waiting for final approval. I’ll keep you posted on any progress.
With Clients
Client communication benefits from slightly more polished wording.
Instead of saying:
I’ll keep you posted.
You might say:
I’ll keep you informed of any developments.
or
I’ll provide an update as soon as additional information becomes available.
These alternatives sound more professional while maintaining warmth.
Networking
After interviews, conferences, or professional meetings, keeping someone informed helps build trust.
Example:
Thank you for meeting with me today. I’ll keep you informed regarding the next steps.
Customer Service
Customers appreciate regular communication, especially when waiting for a solution.
Example:
Our technical team is reviewing your request. We’ll provide updates as soon as we have more information.
This sounds more polished than simply saying:
We’ll keep you posted.
Professional Ways to Say “I Will Keep You Posted”
Below are some of the best professional alternatives you can use in emails, workplace conversations, meetings, and client communication.
1. I Will Keep You Informed
Tone: Professional
Best Use:
- Business emails
- Managers
- Clients
- Internal communication
This is one of the strongest professional alternatives because it sounds clear, respectful, and formal.
Example
I will keep you informed as the project progresses.
2. I Will Provide Updates
Tone: Professional
Best Use:
- Project management
- Client communication
- Team collaboration
This phrase emphasizes regular communication.
Example
I will provide updates throughout the implementation process.
3. I’ll Let You Know
Tone: Friendly Professional
Best Use:
- Everyday workplace conversations
- Internal emails
- Colleagues
It’s short, natural, and widely accepted.
Example
I’ll let you know once I receive their response.
4. I Will Update You
Tone: Professional
Best Use:
- Status reports
- Progress updates
- Business emails
One of the most commonly used business email phrases.
Example
I will update you after tomorrow’s meeting.
5. I Will Share Any Updates
Tone: Professional
Best Use:
- Client communication
- Team collaboration
- Vendor discussions
This sounds collaborative and reassuring.
Example
I will share any updates as soon as they become available.
6. I Will Keep You Advised
Tone: Formal
Best Use:
- Legal
- Corporate
- Government communication
This alternative is more formal than “keep you posted.”
Example
We will keep you advised regarding any changes to the agreement.
7. I Will Notify You
Tone: Formal
Best Use:
- Official communication
- HR
- Compliance
- Administrative emails
It implies that you’ll inform the recipient promptly.
Example
I will notify you once your application has been reviewed.
8. I’ll Reach Out With an Update
Tone: Friendly Professional
Best Use:
- Clients
- Recruiters
- Networking
- Customer support
This feels warm without being overly casual.
Example
I’ll reach out with an update by Friday afternoon.
9. I’ll Keep You Updated
Tone: Professional
Best Use:
- Workplace communication
- Ongoing projects
- Team discussions
A natural variation that sounds slightly more modern.
Example
I’ll keep you updated on the testing results.
10. I’ll Follow Up
Tone: Professional
Best Use:
- Meetings
- Sales
- Clients
- Recruiters
This emphasizes future communication rather than continuous updates.
Example
I’ll follow up once we’ve completed the review.
11. I Will Keep You in the Loop
Tone: Friendly Professional
Best Use:
- Internal teams
- Collaborative projects
- Startup environments
This idiom means you’ll continue including someone in ongoing communications and decisions.
Example
I’ll keep you in the loop throughout the planning process.
12. I’ll Share More Information Soon
Tone: Warm Professional
Best Use:
- Customer support
- Marketing
- Client updates
- General business emails
This phrase reassures the recipient that additional details are forthcoming.
Example
I’ll share more information soon after we receive the final confirmation.
13. I’ll Inform You of Any Developments
Tone: Formal
Best Use:
- Executive communication
- Legal matters
- Corporate correspondence
- Client relationships
This is an excellent formal alternative to “I will keep you posted” when precision and professionalism matter.
Example
I’ll inform you of any developments as soon as they arise.
14. You Can Expect Further Updates
Tone: Professional
Best Use:
- Customer service
- Project management
- Vendor communication
- Client emails
Rather than focusing on yourself, this wording reassures the recipient about what they can expect.
Example
You can expect further updates once our review is complete.
15. I’ll Keep You Apprised
Tone: Very Formal
Best Use:
- Executive communication
- Legal correspondence
- Corporate reports
- High-level business discussions
“Apprised” is a sophisticated synonym for “informed.” It’s best reserved for formal contexts where elevated language is appropriate.
Example
I’ll keep you apprised of any significant developments throughout the negotiation.
Professional Ways to Say “I Will Keep You Posted”
Below are additional professional, formal, friendly, and workplace-ready alternatives you can use depending on your audience and situation.
16. I Will Keep You Up to Date
Tone: Professional
Best Use:
- Project updates
- Team communication
- Client emails
- Ongoing discussions
This phrase emphasizes providing regular progress reports.
Example
I will keep you up to date throughout the approval process.
17. I Will Keep You Updated on Our Progress
Tone: Professional
Best Use:
- Long-term projects
- Client relationships
- Internal teams
This wording highlights continuous communication.
Example
I will keep you updated on our progress as we move through each phase.
18. I Will Provide Further Information
Tone: Formal
Best Use:
- Business proposals
- Official emails
- Government communication
- Executive correspondence
Ideal when additional details are expected later.
Example
I will provide further information once the review has been completed.
19. I Will Send an Update Shortly
Tone: Professional
Best Use:
- Time-sensitive emails
- Workplace communication
- Customer service
This tells the recipient they can expect news soon.
Example
I will send an update shortly after speaking with the vendor.
20. I’ll Be in Touch
Tone: Friendly Professional
Best Use:
- Networking
- Interviews
- Sales
- Client relationships
This sounds warm while remaining professional.
Example
I’ll be in touch once we have finalized the schedule.
21. I’ll Get Back to You
Tone: Friendly Professional
Best Use:
- Everyday workplace conversations
- Customer support
- Team collaboration
One of the most common business email phrases.
Example
I’ll get back to you after discussing this with the finance team.
22. I’ll Keep You Aware of Any Changes
Tone: Professional
Best Use:
- Project management
- Scheduling
- Policies
- Client communication
This phrase focuses specifically on changes.
Example
I’ll keep you aware of any changes to the timeline.
23. I’ll Continue to Share Updates
Tone: Professional
Best Use:
- Long-term projects
- Weekly reports
- Client communication
This emphasizes ongoing communication.
Example
I’ll continue to share updates throughout the implementation process.
24. I’ll Update You as Soon as I Know More
Tone: Friendly Professional
Best Use:
- Delayed decisions
- Hiring
- Vendor communication
- Internal discussions
This sounds reassuring and transparent.
Example
I’ll update you as soon as I know more about the approval.
25. I’ll Keep You Notified
Tone: Formal
Best Use:
- HR
- Customer support
- Administrative communication
A concise and professional alternative.
Example
I’ll keep you notified throughout the investigation.
26. I’ll Communicate Any New Information
Tone: Professional
Best Use:
- Executive updates
- Team communication
- Clients
This phrase emphasizes clear and timely communication.
Example
I’ll communicate any new information as soon as it becomes available.
27. I’ll Share the Latest Developments
Tone: Professional
Best Use:
- Project work
- Client updates
- Business meetings
Suitable when situations evolve regularly.
Example
I’ll share the latest developments after tomorrow’s conference call.
28. I’ll Keep You Fully Informed
Tone: Formal
Best Use:
- Executive communication
- Corporate correspondence
- Important client relationships
This assures the recipient they’ll receive complete updates.
Example
I’ll keep you fully informed throughout the negotiation process.
29. I’ll Let You Know the Outcome
Tone: Professional
Best Use:
- Interviews
- Approvals
- Decisions
- Meetings
Ideal when only the final result matters.
Example
I’ll let you know the outcome once the committee reaches a decision.
30. Expect an Update from Me Soon
Tone: Friendly Professional
Best Use:
- Follow-up emails
- Customer support
- Networking
This sounds confident and proactive.
Example
Expect an update from me soon regarding the next steps.
Quick Comparison Table
| Alternative | Tone | Best Use |
|---|---|---|
| I will keep you informed | Professional | Clients, managers, formal emails |
| I will provide updates | Professional | Project management |
| I’ll let you know | Friendly Professional | Everyday workplace communication |
| I will update you | Professional | Business emails |
| I will share any updates | Professional | Teams and clients |
| I will keep you advised | Formal | Legal and corporate communication |
| I will notify you | Formal | HR and administrative emails |
| I’ll reach out with an update | Friendly Professional | Networking and client follow-up |
| I’ll keep you updated | Professional | Ongoing projects |
| I’ll follow up | Professional | Meetings and sales |
| I’ll keep you in the loop | Friendly | Internal teams |
| I’ll share more information soon | Warm Professional | Customer communication |
| I’ll inform you of any developments | Formal | Executive correspondence |
| You can expect further updates | Professional | Customer service |
| I’ll keep you apprised | Very Formal | Executive communication |
| I will keep you up to date | Professional | Team collaboration |
| I will provide further information | Formal | Official correspondence |
| I’ll be in touch | Friendly Professional | Networking |
| I’ll get back to you | Friendly Professional | Everyday business communication |
| I’ll communicate any new information | Professional | Client updates |
Email Examples
1. Client Email
Subject: Project Status Update
Hello Sarah,
Thank you for your patience. Our team is reviewing the final documents, and I will keep you informed as soon as we receive approval.
Please don’t hesitate to reach out if you have any questions.
Kind regards,
James
2. Manager Email
Hello Mark,
The vendor has acknowledged our request. I’ll update you once we receive their response later today.
Best,
Emily
3. Colleague Email
Hi Alex,
I’m waiting to hear back from the design team. I’ll let you know as soon as I receive their feedback.
Thanks,
Chris
4. Customer Support Email
Dear Mr. Wilson,
Thank you for contacting us.
Our technical specialists are currently investigating your issue. We will provide updates as new information becomes available.
Thank you for your patience.
Kind regards,
Customer Support Team
5. Networking Follow-up
Hello Jennifer,
It was wonderful meeting you yesterday.
I’ll be speaking with our hiring manager this week and I’ll be in touch regarding the next steps.
Looking forward to staying connected.
Best regards,
Michael
6. Meeting Follow-up
Hello Team,
Thank you for today’s productive meeting.
We’re reviewing the action items and I’ll share any updates before Friday.
Have a great day.
Common Mistakes When Saying “I Will Keep You Posted”
Even though this phrase is widely accepted, it’s important to use it appropriately. Here are some common mistakes to avoid.
1. Overusing the Phrase
Repeating the same wording in every email can make your communication feel repetitive.
Instead of writing:
- I’ll keep you posted.
- I’ll keep you posted.
- I’ll keep you posted.
Vary your language:
- I’ll update you.
- I’ll let you know.
- I’ll provide further information.
- I’ll keep you informed.
- I’ll follow up.
2. Using It in Highly Formal Situations
When communicating with executives, government officials, or legal professionals, “keep you posted” may sound too casual.
Better choices include:
- I will keep you informed.
- I will notify you.
- I will provide updates.
- I will inform you of any developments.
3. Forgetting to Actually Follow Up
Making a promise to provide updates creates an expectation.
If you say you’ll keep someone informed, make sure you send the promised update—even if there is no new information. A brief status email helps maintain trust and demonstrates professionalism.
4. Choosing the Wrong Tone
Different audiences expect different levels of formality.
For example:
Too casual for a CEO
I’ll keep you posted!
Better:
I will keep you informed of our progress.
Too formal for a teammate
I will keep you apprised of any developments.
Better:
I’ll keep you updated.
5. Being Too Vague
Simply writing:
I’ll keep you posted.
doesn’t tell the recipient when to expect an update.
Instead, provide a timeframe whenever possible.
Better examples:
- I’ll update you by Friday afternoon.
- I’ll follow up after tomorrow’s meeting.
- I’ll send another update next week.
- I’ll let you know once the approval is complete.
Specific timelines reduce uncertainty and improve workplace communication.
Related Phrases to “I Will Keep You Posted”
These expressions have similar meanings but fit different situations and levels of formality.
| Phrase | Meaning | Example |
|---|---|---|
| I’ll let you know | Share information later | I’ll let you know once it’s approved. |
| I’ll update you | Provide new information | I’ll update you tomorrow. |
| I’ll follow up | Contact again later | I’ll follow up next week. |
| I’ll be in touch | Contact you again | I’ll be in touch soon. |
| I’ll keep you informed | Continue providing updates | I’ll keep you informed throughout the project. |
| I’ll notify you | Officially inform you | I’ll notify you when the report is ready. |
| I’ll advise you | Provide updates or guidance | I’ll advise you of any changes. |
| I’ll share any updates | Communicate new developments | I’ll share any updates immediately. |
| I’ll communicate the results | Share the outcome | I’ll communicate the results tomorrow. |
| I’ll keep you in the loop | Include you in ongoing discussions | I’ll keep you in the loop on future meetings. |
| I’ll send an update | Provide a written progress report | I’ll send an update this afternoon. |
| Expect an update soon | Promise future communication | Expect an update tomorrow morning. |
| I’ll get back to you | Respond after checking information | I’ll get back to you by noon. |
| I’ll keep you up to date | Provide continuous information | I’ll keep you up to date throughout the rollout. |
| You’ll hear from me soon | Promise future contact | You’ll hear from me early next week. |
Phrase Comparison: “I Will Keep You Posted” vs. Other Alternatives
Choosing the right expression depends on your audience, the level of formality, and the context of your message. While “I will keep you posted” is friendly and widely accepted, some alternatives sound more polished in business communication.
| Phrase | Tone | Formality | Best Use |
|---|---|---|---|
| I will keep you posted | Friendly Professional | Medium | Everyday workplace communication |
| I will keep you informed | Professional | High | Clients, managers, executives |
| I will update you | Professional | High | Business emails and projects |
| I’ll let you know | Friendly | Medium | Colleagues and internal teams |
| I will provide updates | Professional | High | Client communication |
| I’ll follow up | Professional | High | Meetings, interviews, sales |
| I’ll be in touch | Friendly Professional | Medium | Networking and customer service |
| I will notify you | Formal | Very High | Official communication |
| I’ll keep you in the loop | Casual Professional | Medium | Internal collaboration |
| I’ll keep you apprised | Very Formal | Very High | Executive and legal communication |
| I’ll communicate any new information | Professional | High | Reports and project updates |
| I’ll share any updates | Professional | Medium-High | Team and client communication |
| I’ll get back to you | Friendly Professional | Medium | Everyday business conversations |
| You can expect further updates | Professional | High | Customer support |
| I’ll inform you of any developments | Formal | Very High | Corporate correspondence |
Which Alternative Should You Choose?
- For clients: I will keep you informed or I will provide updates.
- For managers: I will update you or I’ll follow up.
- For colleagues: I’ll let you know or I’ll keep you updated.
- For executives: I’ll keep you apprised or I’ll inform you of any developments.
- For customers: You can expect further updates or We’ll provide updates as they become available.
Cultural Usage
Although English-speaking workplaces share many communication styles, subtle differences exist between regions and industries.
US English
In the United States, “I’ll keep you posted” is extremely common and sounds friendly, approachable, and professional in most workplaces.
Examples:
- I’ll keep you posted on the project.
- I’ll let you know tomorrow.
- I’ll update you after the meeting.
These expressions are suitable for startups, corporate offices, and remote teams.
UK English
In British English, the phrase is also understood and frequently used. However, formal workplaces often favor alternatives such as:
- I’ll keep you informed.
- I’ll update you.
- I’ll let you know.
- I’ll keep you advised.
These options may sound slightly more polished in traditional business settings.
Corporate Communication
Large organizations often prefer clear, professional language.
Common choices include:
- I will keep you informed.
- I will provide updates.
- We will notify you.
- I will communicate any developments.
These phrases create a professional impression while maintaining clarity.
Customer Service
Customers appreciate transparency and timely updates.
Instead of saying:
We’ll keep you posted.
Many companies write:
- We’ll provide updates as they become available.
- We’ll notify you once your request has been processed.
- You can expect another update within 24 hours.
These alternatives inspire confidence and set clear expectations.
Networking
Following conferences, interviews, or professional meetings, concise follow-up messages work best.
Examples:
- I’ll be in touch next week.
- I’ll follow up after speaking with the team.
- I’ll keep you informed regarding the next steps.
These phrases are courteous, professional, and relationship-focused.
Frequently Asked Questions (FAQs)
1. What is a professional way to say “I will keep you posted”?
Some of the best professional alternatives include:
- I will keep you informed.
- I will update you.
- I will provide updates.
- I will notify you.
- I will share any updates.
- I will communicate any developments.
These expressions are suitable for emails, workplace communication, and client correspondence.
2. Is “I will keep you posted” professional?
Yes. It is considered professional in most workplaces, especially for internal communication and everyday business emails. However, when writing to executives, clients, or in highly formal situations, phrases like “I will keep you informed” or “I will provide updates” may sound more polished.
3. What is a formal alternative to “I will keep you posted”?
Formal alternatives include:
- I will keep you informed.
- I will notify you.
- I will keep you advised.
- I will inform you of any developments.
- I will provide further information.
- I will keep you apprised.
These phrases are ideal for official business communication.
4. Can I use “I’ll keep you posted” in a business email?
Absolutely. It’s appropriate for colleagues, teammates, and many client interactions. If the email requires a more formal tone, consider using one of the professional alternatives discussed in this guide.
5. Which alternative is best for clients?
The safest options include:
- I will keep you informed.
- I will provide updates.
- You can expect further updates.
- I will notify you of any changes.
These expressions sound courteous and reassure clients that you’ll communicate regularly.
6. What’s the difference between “I’ll update you” and “I’ll keep you posted”?
“I’ll update you” focuses on providing specific new information, while “I’ll keep you posted” suggests you’ll continue sharing updates as things develop. Both are professional, but the latter feels slightly more conversational.
7. Is “I’ll keep you in the loop” appropriate at work?
Yes, especially in collaborative or less formal workplaces. It implies that someone will remain included in discussions and decisions. However, for formal emails or external communication, “I’ll keep you informed” is usually a better choice.
8. What are good business email phrases similar to “I will keep you posted”?
Some excellent business email phrases include:
- I’ll follow up.
- I’ll get back to you.
- I’ll update you.
- I’ll notify you.
- I’ll provide additional information.
- I’ll share any updates.
- I’ll communicate the results.
These alternatives promote effective workplace communication and proper email etiquette.
9. Which alternative sounds the most formal?
Among the most formal options are:
- I will keep you apprised.
- I will inform you of any developments.
- I will notify you.
- I will keep you advised.
These are well suited for legal, executive, and corporate correspondence.
10. How can I sound more professional in business emails?
To improve your professional communication:
- Choose clear and respectful language.
- Match your tone to your audience.
- Be specific about when you’ll provide updates.
- Follow through on your promises.
- Use concise, grammatically correct sentences.
Strong communication builds trust and leaves a positive impression.
Conclusion
Effective communication is essential in every professional relationship, and choosing the right words can make a lasting impression. While “I will keep you posted” is friendly and widely accepted, there are many alternatives that better suit formal emails, client communication, executive correspondence, and workplace conversations. Expressions like “I will keep you informed,” “I will update you,” “I will provide updates,” and “I’ll follow up” help you sound more polished, reliable, and confident. By selecting the phrase that matches your audience and context, you’ll improve your email etiquette, strengthen professional communication, and ensure your messages are clear, respectful, and effective.
